Skip to Main Content

Office Professional IV

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link.  If you would like to print a copy of this position for your records, click on the Print Preview link.

Please see Special Instructions for more details.

UCM application for employment, cover letter, resume, and 3 professional references required. Incomplete applications WILL NOT be considered. A keyboarding exam with 45 WPM minimum must be on file in the Office of Human Resources to be eligible for this position. A background check is required for the selected candidate of this position and any job offer is contingent on the results of this check. Review of completed applications will begin January 5, 2018 and continue until the position is filled. NOTE: Position is being re-posted with a new hourly rate of $13.06.

Position Information

Position Information

Position Title Office Professional IV
Working Title Office Professional IV
Department 220610-Music Department
Pay Rate $13.06 Hourly
FTE 1.0
FLSA Nonexempt
Position Number 999026
Classification CJS11
Special Instructions to Applicants:

UCM application for employment, cover letter, resume, and 3 professional references required. Incomplete applications WILL NOT be considered. A keyboarding exam with 45 WPM minimum must be on file in the Office of Human Resources to be eligible for this position. A background check is required for the selected candidate of this position and any job offer is contingent on the results of this check. Review of completed applications will begin January 5, 2018 and continue until the position is filled.

NOTE: Position is being re-posted with a new hourly rate of $13.06.

Working hours:

Monday – Friday
8:00 AM – 5:00 PM

Bargaining Unit No
Work Location Warrensburg Campus
Posting Date 12/20/2017
Closing Date
Open Until Filled Yes
Position Purpose

Serve as the departmental Office Professional. Under the administrative guidance of the Department Chair, plan, document and monitor the department’s budgets. Provide financial guidance to the Chair and Faculty regarding the status of accounts and approval of expenses. Prepare budget reports and reconciliation to the Chair and others, as requested. Administer Office budget policies and procedures. Monitor budgets of subordinate areas; invoice customers and deposit revenue into appropriate account(s).

Serve as Office Manager to include: coordination of office calendar and deadlines, purchasing, inventory, and equipment maintenance. Hire, train, and supervise student employees. Determine best practice for the office.

Function as a customer relations specialist, to include: providing information about Music department; advising students of enrollment and admission procedures, promoting programs to prospective students; responding to non-routine written and verbal customer queries. Ensure connectivity to all technical based services for all users by performing routine computer corrections, as directed; remain knowledgeable of changes in technology and be familiar with program capabilities; be able to assist students.

Provide administrative support to the Department Chair and Faculty to include: scheduling appointments, extracurricular use of classrooms and recital hall, creating and distributing correspondence, making travel arrangements, and monitoring and assisting with special projects. Serve as resource referral person in the Chair’s absence. Assist in coordinating on and off-campus events to include in-service, luncheons, receptions, etc.

Manage schedule of classes each semester, including adding, deleting and changing courses as need.

Monitor faculty absences and report them to the chair each pay period.

UCM CORE ATTRIBUTES – Our core behaviors all employees are expected to model. During the annual review process, all employees will be rated on how well they model these behaviors.

Engaging: Immersive learning experience through purposeful involvement of employees and students.
Cumulative: Aggregating multiple points of learning to broaden and deepen education.
Passionate: Encouraging employees and students to find his or her sense of purpose.
Confident: Embracing change and the new opportunities and challenges of tomorrow.
Enterprising: Creating new ways for all students and employees to engage in their education and jobs.
Caring: Acting on the needs and welfare of our people and the community.

Education & Formal Training Associate's degree (Specify field(s) of study below)
Other Education & Formal Training

Associate’s degree in Office Administration, Business, or related field.

Bachelor’s degree in Business or related field preferred.

Education may be substituted for experience or experience substituted for education based on the following equivalencies: AA = 2 years; BA/BS = 4 years; MA/MS = 6 years; PhD = 8 years.

Computer Skills Word-Processing, Spreadsheet, Presentation, Desktop Publishing, Web Page Maintenance, Other - Access, Budget management software, IBM & MAC computer literacy, World Wide Web; Banner preferred
Experience

Three (3) years advanced administrative support experience assisting a high-level administrator/director.

One year budget operations, financial analysis, or accounting. Two years preferred.

General understanding and background in music preferred.

Other Experience
Licenses, Certificates, Registrations, & State/Federal Requirements of Position: Criminal History check, Driver's license
Other Licenses, Certificates, Registrations, & State/Federal Requirements
Special Skills, Abilities, and Knowledge: Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Knowledge of a University environment preferred, Human Relations/Interpersonal skills, Leadership skills: organization/meeting facilitation/project leadership, Supervisory skills, including motivation, delegation of duties, evaluation, etc, Management and/or administration skills, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality
Other Special Skills, Abilities, and Knowledge

Ability to participate and/or facilitate team projects.

Ability to interpret customer inquiries and make decisions to assist students properly and quickly.

Specify sensory abilities:
Physical & Environmental Factors:
Other Physical & Environmental Factors
Lifting weight
Special Working Conditions: Professional appearance, Work in stressful conditions
Other Special Working Conditions

Occasional overtime required.

Ability to Keyboard Keyboarding test required. Minimum speed required - 45 wpm
Special Qualifications:
Other Special Qualifications

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you understand that the university requires a background check for this position and that any job offer made to the selected candidate is contingent upon the results of this check?
    • Yes
    • No
  2. * This position requires a keyboarding test with a minimum speed of 45 WPM. This test can be taken in the Office of Human Resources, ADM 101, Monday - Friday from 8:30 AM - 4 PM. Do you understand this is a requirement and must be met prior to closing or review dates. Out of state applicants can call 660-543-4255 to see how this requirement can be met.
    • Yes
    • No

Required Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents