Office Professional III

Position Information

Position Information

Position Title Office Professional III
Working Title Office Professional III
Department 220110-English
Pay Rate $11.73 Hourly
FTE 1.0
FLSA Nonexempt
Position Number 999093
Classification CJS10
Special Instructions to Applicants:

UCM application for employment, cover letter, resume, and 3 professional references required. Incomplete applications WILL NOT be considered. A keyboarding exam with 35 WPM minimum must be on file in the Office of Human Resources to be eligible for this position. A background check is required for the selected candidate of this position and any job offer is contingent on the results of this check. Review of completed applications will continue until the position is filled.

Working hours:

Monday – Friday
8:00 AM – 5:00 PM

Bargaining Unit No
Work Location Warrensburg Campus
Posting Date 01/05/2018
Closing Date
Open Until Filled Yes
Position Purpose

Provide administrative assistant support to the department chair and faculty to include: scheduling appointments, meeting rooms, and classrooms, creating and distributing correspondence, travel arrangements, and monitoring and assisting with special projects. Serve as the resource referral person in the chair’s absence. Assist the chair in managing the course schedule by creating and/or deleting courses, adding wait-lists and instructors, etc. Create all A&E, Adjunct Hire Checklist, and online and paper student hiring forms including jobs@ucmo postings. Monitor faculty absences and report them to the chair.

Serve as the Office Professional for the English and Philosophy department and assistant to the Pleiades magazine editors and Creative Writing program, to include: plan, document, and monitor all department budgets and grants. Provide financial guidance to the chair and faculty regarding the status of accounts and approval of expenses. Monitor budgets of subordinate areas; invoice customers, and make weekly deposits into appropriate accounts. Serve as web-editor for the department sites, including the book market place. Create and implement plans for the annual Sigma Tau Delta induction and department awards reception.

Serve as the department Office Manager, to include: coordination of office calendar and deadlines, purchasing all inventory, and equipment maintenance. Continually research cost savings possibilities. Write equipment contracts to be cost effective. Create and maintain current inventory of office supplies and equipment. Determine best practices for the front office. Report room temperature and maintenance issues to the building manager. Hire, train, and supervise student employees.

Function as a customer relations specialist, to include: providing information about the English & Philosophy Department and Pleiades and Pleiades Press, promoting programs and activities available to students, and respond to non-routine written and verbal inquires. Ensure connectivity to all technical based services for all users by performing routine computer corrections, as directed; remain knowledgeable of changes in technology and be familiar with program capabilities.

UCM CORE ATTRIBUTES – Our core behaviors all employees are expected to model. During the annual review process, all employees will be rated on how well they model these behaviors.

Engaging: Immersive learning experience through purposeful involvement of employees and students.
Cumulative: Aggregating multiple points of learning to broaden and deepen education.
Passionate: Encouraging employees and students to find his or her sense of purpose.
Confident: Embracing change and the new opportunities and challenges of tomorrow.
Enterprising: Creating new ways for all students and employees to engage in their education and jobs.
Caring: Acting on the needs and welfare of our people and the community.

Education & Formal Training High school diploma or equivalent, Education/Experience substitution (specify)
Other Education & Formal Training

Associate degree is preferred.

Education may be substituted for experience or experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience.

Computer Skills Word-Processing, Spreadsheet, Other - database creation and management, Access (Microsoft), Banner preferred.

Two (2) years administrative support experience required.
One (1) year accounting or budgeting related skills required.
Supervisory experience preferred.

Other Experience
Licenses, Certificates, Registrations, & State/Federal Requirements of Position: Criminal History check, Driver's license
Other Licenses, Certificates, Registrations, & State/Federal Requirements
Special Skills, Abilities, and Knowledge: Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Knowledge of a University environment preferred, Human Relations/Interpersonal skills, Management and/or administration skills, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality
Other Special Skills, Abilities, and Knowledge

Ability to work independently and make decisions.
Ability to work with frequent interruptions.
Knowledge of the university and department policies and procedures preferred.
Ability to professionally represent the university, department and chair.

Specify sensory abilities:
Physical & Environmental Factors: Lifting (weight) - 25 lbs
Other Physical & Environmental Factors
Lifting weight
Special Working Conditions: Professional appearance
Other Special Working Conditions
Ability to Keyboard Keyboarding test required. Minimum speed required - 35 WPM
Special Qualifications:
Other Special Qualifications

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you understand that the university requires a background check for this position and that any job offer made to the selected candidate is contingent upon the results of this check?
    • Yes
    • No
  2. * This position requires a keyboarding test and a speed of at least 35 wpm. This test can be taken in the Office of Human Resources, Adm 101, Monday - Friday, 8:00 a.m. - 4:00 p.m. If you have any questions regarding the keyboarding test, please call 660-543-4255. Do you understand this is an application requirement and your application will NOT be considered unless this requirement is met?
    • No
    • Yes

Required Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents